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Notice of Proposed Ordinance Lodging Businesses

YOU ARE HEREBY NOTIFIED that the City of Paynesville City Council is considering the following proposed Ordinance at 6:00 p.m. on October 11, 2021 at their Regular City Council meeting:



            Section 1.  City Code, Chapter 10, entitled “Businesses” is hereby amended by adding to Article III entitled “Specific Businesses” at new Division 5 entitled “Lodging Businesses”, to read as follows:

Division 5.  Lodging Businesses

            Sec. 10-152.  Authority & Purpose. 

  1. a) Authority.  The Paynesville City Council is authorized to impose a lodging tax of up to 3% on gross receipts pursuant to Minnesota Statute Section 469.190.
  2. b) Purpose.  The purpose of this Ordinance is to raise revenue to fund a Paynesville tourism bureau, and to fund the marketing of tourism and tourist events in the City of Paynesville.

            Sec. 10-153.  Definitions.  For the purpose of this article, the following terms, phrases and words, and their derivations have the meaning given herein.  When not inconsistent with context, words used in the present tense include the future, words in the plural form include the singular and words in the singular include the plural form.  The word “shall” is always mandatory and not merely directory.

            City means the City of Paynesville.

            Lodger means the person obtaining lodging from an operator.

            Lodging means the furnishing for a consideration of lodging by a hotel, motel, bed and breakfast, public/private campground except where such lodging shall be for a continuous period of thirty (30) days or more to the same lodger(s).  The furnishing of rooms owned by religious, educational or nonprofit organizations for self-sponsored activities shall not constitute “lodging” for purposes of this program.

            Operator is defined to be the person who is the proprietor of the lodging facility, whether in the capacity of owner, lessee, sublessee, licensee, or any other capacity.

            Person means any individual, corporation, partnership, association, estate, receiver, trustee, executor, administrator, assignee, syndicate, or any other combination of individuals.  Whenever the term “person” is used in any provision of this article prescribing and imposing a penalty, the term as applied to a corporation, association or partnership shall mean the officers or partners thereof, as the case may be.

            Rent means the total consideration valued in money charged for the lodging, whether paid in money or otherwise, but shall not include any charges for services rendered in       connection with furnishing lodging other than the room charge itself.

            Sec. 10-154.  Imposition of tax.  Pursuant to Minnesota Statutes Section 469.190 there is hereby a tax imposed on the rent charged by an operator for providing lodging to any person.  The lodging tax program shall commence on January 1, 2022.  A tax of three (3) percent shall be imposed on the effective date of this article.  The tax collected by the operator shall be extinguished only by payment to the City.  In no case shall the tax imposed by this section upon an operator exceed the amount of tax which the operator is authorized and required by this program to collect from a lodger.

            Sec. 10-155.  Collections.  Each operator shall collect the tax imposed by this program at the time the rent is paid.  The tax collections shall be deemed to be held in trust by the operator for the City.  The amount of tax shall be separately stated from the rent charged for the lodging and those persons paying the tax shall receive a receipt of payment from the operator.

            Sec. 10-156.  Exemptions.  An exemption shall be granted to any person as to whom or whose occupancy it is beyond the power of the City to tax.  No exemption shall be granted except upon a claim therefore made at the time the rent is collected and such a claim shall be made in writing and under penalty of perjury on forms provided by the City.  All such claims shall be forwarded to the City when the returns and collections are submitted as required by this article.

            Sec. 10-157.  Advertising no tax.  It shall be unlawful for any operator to advertise or hold out or state to the public or any customer, directly or indirectly, that the tax or any part thereof will be assumed or absorbed by the operator, or that it will not be added to the rent or that, if added, it or any part thereof will be refunded.

            Sec. 10-158.  Payment and returns.  The taxes imposed by the program shall be paid monthly by the operator to the City not later than twenty (20) days after the end of the month in which the taxes were collected.  At the time of payment, the operator shall submit a return upon such forms and containing such information as the City may require.  The return shall contain the following minimum information:

            1)  The total amount of rent collected for lodging during the period covered by the return.

            2)  The total amount of exceptions/exemptions.

            3)  The amount of tax required to be collected and due for the period.

            4)  The signature of the person filing the return or that of his agent duly authorized in writing.

            5)  The period covered by the return.

            6)  The amount of uncollectible rental charges subject to the lodging tax.

The operator may offset against the taxes payable with respect to any reporting period, the amount of taxes imposed by this program previously paid as a result of any transaction the consideration for which became uncollectible during such reporting period, but only in proportion to the portion of such consideration which became uncollectible.

            Sec. 10-159.  Examination of return, adjustments, notices and demands.  The City shall, after a return is filed, examine the same and make any investigation or examination of the records and accounts of the person making the return deemed necessary for determining its correctness.  The tax computed on the basis of such examination shall be the tax to be paid.  If the tax due is found to be greater than that paid, such excess shall be paid to the City within ten (10) days after receipt of a notice thereof given either personally or sent by registered mail to the address shown on the return.  If the tax paid is greater than the tax found to be due, the excess shall be refunded to the person who paid the tax to the City within ten (10) days after determination of such refund.

            Sec. 10-160.  Refunds.  Any person may apply to the City for a refund of taxes paid in excess of the amount legally due for that period, provided that no application for a refund shall be considered unless filed within one (1) year after such tax was paid, or within one (1) year from the filing of the return, whichever period is longer.  The City shall examine the claim and make and file written findings thereon denying or allowing the claim in whole or in part and shall mail a notice thereof by registered mail to such person at the address stated upon the return.  If such claim is allowed in whole or in part, the City shall credit the amount of the allowance against any taxes due under this program from the claimant and the balance of said allowance, if any, shall be paid by the City to the claimant.

            Sec. 10-161.  Failure to file a return. 

  1. a) If any operator required by this program to file a return shall fail to do so within the time prescribed or shall make, willfully or otherwise, an incorrect, false or fraudulent return, the operator shall, upon written notice and demand, file such return or corrected return within five (5) days of receipt of such written notice and shall at the same time pay any tax due on the basis thereof.  If such person shall fail to file such return or corrected return, the City shall make a return or corrected return for such person from such knowledge and information as the City can obtain, and assess a tax on the basis thereof, which tax (less any payments theretofore made on account of the tax for the taxable period covered by such return) shall be paid upon within five (5) days of the receipt of the written notice and demand for such payment.  Any such return or assessment made by the City shall be prima facie correct and valid, and such person shall have the burden of establishing its incorrectness or invalidity in any action or proceeding with respect thereto.
  2. b) If any portion of a tax imposed by this program, including penalties thereon, is not paid within thirty (30) days after it is required to be paid, the City may institute such legal action as may be necessary to recover the amount due plus interest, penalties and the cost and disbursements of any action. 
  3. c) Upon a showing of good cause, the City may grant an operator one (1) thirty-day extension of time within which to file a return and make payment of taxes as required by this article provided that interest during such period of extension shall be added to the taxes due at the rate of ten (10) percent er annum.

            Sec. 10-162.  Administration.  The City Administrator shall administer and enforce the assessment and collection of the taxes imposed by this article.  The City Administrator shall cause to be prepared blank forms for the returns and other documents required by this article and shall distribute the same throughout the City and furnish them upon application, but failure to receive or secure them shall not relieve any person from any obligation required under this article.

            Sec. 10-163.  Examination of records.  The City may examine the books, papers and records of any operator in order to verify the accuracy of any return made, or if no return was made, to ascertain the tax as provided in this program.  Every such operator is directed and required to give to the City the means, facilities and opportunity for such examinations and investigations as are hereby authorized.

            Sec. 10-164.  Violations.  Any person who shall willfully fail to make a return required by this program, or shall fail to pay the tax after written demand for payment, or who shall fail to remit the taxes collected or any penalty or interest imposed by this article after written demand for such payment or who shall refuse to permit the City to examine the books, records and papers under its control, or who shall willfully make an incomplete, false or fraudulent return shall be guilty of a misdemeanor.

            Sec. 10-165.  Penalties.

  1. a)  If any tax imposed by this article is not paid within the time herein specified for the payment, or any extension thereof, there shall be added thereto a specific penalty equal to ten (10) percent of the amount remaining unpaid.
  2. b) In case of any failure to make and file a return within the time prescribed by this article, unless it is shown that such failure is not due to willful neglect, there shall be added to the tax in addition to the ten (10) percent specific penalty provided in subdivision (a) above, ten (10) percent of the failure is not more than thirty (30) days, with an additional five (5) percent for each additional thirty (30) days or fraction thereof during which failure continues, not exceeding twenty-five (25) percent in the aggregate.  If the penalty was computed does not exceed ten dollars ($10.00), a minimum penalty of ten dollars ($10.00) shall be assessed.  The amount so added to any tax shall be collected at the same time and in the same manner and as a part of the tax unless the tax has been paid before the discovery of the negligence, in which case the amount so added shall be collected in the same manner as the tax.
  3. c) If any person willfully fails to file any return or make any payment required by this article, or willfully files a false or fraudulent return or willfully attempts in any manner to evade or defeat any such tax or payment hereof, there shall also be imposed as a penalty an amount equal to fifty (50) percent of any tax (less amounts paid on the basis of such false or fraudulent return) found due for the period to which such return related.  The penalty imposed by this subdivision shall be collected as part of the tax, and shall be in addition to any other penalties provided by this article.
  4. d) All payments received shall be credited first to penalties, next to interest, and then to the tax due.

            Sec. 10-166.  Use of proceeds. 

  1. a) No less than ninety-five (95) percent of the proceeds obtained from the collection of taxes pursuant to this program shall be used in accordance with Minnesota Statutes Section 469.190 as the same may be amended from time to time to fund a local convention or tourism bureau for the purpose of marketing and promoting the City as a tourist or convention center.  The City may retain a maximum of five (5) percent for administrative costs.
  2. b) The City may create a local tourism bureau or, from time to time, may enter into agreements with other entities including, but not limited to, the Paynesville Area Chamber of Commerce, to act as a tourism bureau to be funded by the tax set forth hereunder pursuant to Minnesota Statute Section 469.190.  The agreement between the City of Paynesville and the entity acting as the tourism bureau shall set forth the purpose and duties of the tourism bureau.
  3. c) Violation of this article shall be considered a misdemeanor and punished by a fine of Seven Hundred Dollars ($700.00) or ninety (90) days in jail, or both.

            Sec. 10-167.  Appeals.

             a) Any operator aggrieved by any notice, order or determination made by the City under this article may file a petition for review of such notice, order or determination detailing the operator’s reasons for contesting the notice, order or determination.  The petition shall contain the name of the petitioner, the petitioner’s address and the location of the lodging subject to the order, notice or determination.
            b) The petition for review shall be filed with the City Administrator within ten (10) days after the notice, order or determination for which review is sought has been mailed or served upon the person requesting review.
            c) Upon receipt of the petition of the City Administrator or his/her designee, shall set a date for a hearing and give the petitioner at least five (5) days prior written notice of the date, time and place of the hearing.
            d) The mediator for such shall be mutually selected by both parties from a list provided by the Minnesota Bureau of Mediation Services.  The cost of such shall be split equally by both parties.
            e) AT the hearing, the petitioner shall be given an opportunity to show cause why the notice, order or determination should be modified or withdrawn.  The petitioner may be represented by counsel of petitioner’s choosing at petitioner’s own expense.
            f) Any disputes shall be conducted in accordance with principles and rules of the American Arbitration Association.
            g) The hearing examiner conducting the hearing shall make written findings of fact and conclusions based upon the application sections of this article and the evidence presented.  The person conducting the hearing may affirm, reverse or modify the notice, order or determination made by the City.
            h) Any decision rendered by the hearing examiner pursuant to this subdivision may be appealed to the City Council.  A petitioner seeking to appeal a decision must file a written notice of appeal with the City Administrator within ten (10) days after the decision has been mailed to the petitioner.  The matter will thereupon be placed on the Council agenda as soon as practicable.  The Council shall then revie the findings of fact and conclusions to determine whether they were correct.  The Council may modify, reverse or affirm the decision of the hearing examiner upon the same standards as set forth in subdivision (f) above.

            Section 2This Ordinance shall take effect and be in force upon its passage, adoption and publication.

            Section 3.  City Code, Chapter 1, entitled “General Provisions”, and Section 1-11 entitled
“Violation a Misdemeanor Unless Otherwise Stated” are hereby adopted in their entirety by reference, as though repeated verbatim herein.

            Adopted by the City Council of the City of Paynesville this 11th day of October, 2021.

This ordinance will take effect and be in force upon its passage, adoption and publication.

Posted this 29th day of September, 2021.